Minimum order quantity is 9m2 and cost is for floorspace only. All prices are excluding VAT.

The costs per sqm for raw space are as follows:

Each company booking exhibition space is entitled to several free exhibitors’ badges.These free registrations are for your staff working on your booth and are only valid for access to the exhibition hall and the meeting rooms.Exhibitor badges do not permit access to scientific lectures, with the exception of when it is the symposium or workshop organised by your own company.

The number of free badges for each exhibitor is determined according to the floor space allocated as shown below:
 

In addition to the raw space, standard pre-built booths are available with the following items included:

• Structure: 2.40m high walls, according to stand position
• Carpeting: grey, blue or red
• Customized fascia panel with exhibitor name and stand number
• Lighting and Electricity: general lighting by spots, 1 switchboard for general lighting, electrical consumption and 1 socket
• Furniture package per 9m2: table with 2 chairs, brochure holder Assembly charges and daily basic stand cleaning

Booth and meeting room bookings must be made via this website. Please open the booking form using the "Reserve Exhibition Space/Meeting Rooms" button.

Booking Steps

• View, select and submit your booking request online using the booking form
• The EASL exhibition team will review your booking request and confirm acceptance
• When your booking request has been accepted you will be notified by email
• Please complete the payment by credit card or ebanking within 3 weeks of the acceptance and must be done prior to the congress
• For credit card payments you will receive an immediate confirmation of your booking. For ebanking payments, the booking confirmation will be issued once your payment has been received

• Submission of the online Booking Form by the exhibitor shall be considered as a commitment to purchase the items indicated
• Once the official confirmation of exhibition space has been issued, any request for location change will be considered as a cancellation and a new booking required. Such requests will therefore be subject  to a penalty change according to the contract policy.

Priority of allocation will be given to Sponsorship packages and based on the points connected on the loyalty programme. All further spaces will be allocated based on the reservations received, on a first-come, first-served basis.

It is in the interest of EASL that you are satisfied with your booth allocation. Please note that whilst we will strive to allocate the best possible booth space for your company, EASL cannot guarantee any preferences on neighbouring exhibition booth spaces or companies.    

Please complete your company information in the "Exhibitor Information" tab in the booking form. These short descriptions of your company will be published on the Congress mobile app.
 

• Companies who exhibit at EASL Congress with a booth benefit from preferential exhibitor fees for satellite symposia.

• Satellite symposia during lunch are limited to no more than 5 sessions in parallel.

• Companies organising an onsite non-exhibitor Satellite Symposium will be provided with an allocation of 10 General Exhibitor badges and 3 Scientific Exhibitor badges.

• EASL advises sponsors to avoid topic overlaps when possible.

• Per satellite symposium slot, maximum 2 sessions with similar topics should run in parallel. As sponsors are solely responsible for their programs & do not define topics as of booking date, EASL can only ensure a clear and transparent communication during the process and alert companies on potential overlaps.

• Industry Satellite Experts are reserved to Industry Satellite Symposium organisers. Only companies who organise a lunch symposium are entitled to book a session slot during the coffee breaks.

• Industry workshops are a session format limited to Biotech, Imaging & Device companies and aim at providing additional educational and interactive activities in the Exhibition area. Industry workshops are reserved to exhibitors.

• Meeting rooms will be assigned in line with the sponsor ranking

• Meeting rooms sales opening: 01/11/2022

• Top 20 Sponsors: 01/11/2022 – 15/12/2023

• First come first served as of 01/02/2023

• Meeting rooms are reserved to Congress sponsors and exhibitors (companies who have no active Congress involvement are not entitled to book meeting rooms at EASL Congress 2023)

DEADLINE for application with priority status 30/10/2022.

The list below shows all orders that you have created for this event. Please click on the Booking ID to open your booking.